Privacy Policy for DSS High School App
Effective Date: 10 December 2025 — Last updated: 10 December 2025
At DSS High School ("we," "our," or "us"), we are committed to protecting the privacy of our students, parents, and staff. This Privacy Policy explains how the Smart School mobile application (the "App") collects, uses, and discloses information. This policy applies to information processed through the App, which acts as a mobile interface to our school's management system.
1. Information We Collect
The information processed by the App is managed by your school.
A. Information Provided by You or Your School
When you use the App, we process information that you or your school has provided to our system. This includes:
- Login Credentials: Your username and password to securely access the App.
- Personal Identification Information: Name, student ID, parent information, and contact details.
- Academic Information: Class schedules, grades, attendance records, assignments, and fee status.
- Profile Information: Profile pictures and other user account details.
B. Information Collected Automatically
The App collects limited information from your mobile device automatically to function correctly:
- Device and Usage Data: We use networking libraries (e.g., Volley) to communicate with our servers. This process may involve your device's IP address, device type, and operating system.
- Push Notification Token: To send important school announcements and alerts, the App uses Google's Firebase Cloud Messaging service. This service collects a unique, anonymous token (an Instance ID) from your device. We do not use this token to personally identify you.
2. How We Use Your Information
We use the information processed by the App for educational and administrative purposes only, including:
- To Provide Educational Services: Give students and parents access to academic records, timetables, attendance, and other school-related information.
- To Authenticate Your Account: Verify your identity and provide secure access to your or your child's information.
- To Communicate With You: Send important updates, announcements, fee reminders, and other relevant school communications via push notifications.
- To Improve Our Services: Maintain and improve App functionality and ensure a stable user experience.
4. Data Security
We take the security of your personal information seriously. We implement reasonable technical and administrative safeguards to protect your data, including:
- Using secure protocols (HTTPS) for all communications between the App and our servers.
- Implementing secure authentication measures to protect user accounts.
However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
5. Your Rights and Choices
You have rights over your personal information. As the App is an interface for the school's data system, requests to exercise these rights should be directed to your school's administration. These rights include:
- Access and Correction: You can review and update your profile information through the App or by contacting your school.
- Data Deletion: You can request the deletion of your personal data, subject to your school's data retention policies and legal obligations.
6. Children\'s Privacy
We are committed to protecting the privacy of our students. The App processes student information solely for educational purposes at the direction and under the authority of the school. Consent for the collection of a student's data is obtained by the school, typically upon enrollment.
7. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new policy within the App or on our website. Please check the Effective Date at the top to see when this policy was last revised.
8. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at: